Executive Assistant C- Suite

Carteret, NJ 07008

Posted: 02/16/2019 Industry: Office Services/Clerical Job Number: 1758970 Pay Rate: $80000.00/year
Dynamic global cosmetic company has an opportunity for a dynamic and energetic Executive Assistant supporting C-Suite in Edison, NJ. In this key role, you will be the right hand to our CEO providing day to day support as well as assuming project management, travel, expenses and scheduling arrangements for the board.
Responsibilities:
Heavy calendar management: coordinating and scheduling internal and external meetings, along with resolving any conflicts
Coordinate meetings including: book conference rooms, confirm attendees, catering, agendas, and preparing any meeting materials
Ensure CEO is prepped and prepared for all meetings and support debrief and follow up action item collection and execution
Develop and maintain strong relationships across teams, especially at the executive level
Assist in the development of presentations for a C-Level audience
Resolve inquiries with appropriate team members and ensure timely response to urgent issues

Required Skills
Ideal candidates will possess the following skills and experience:
Bachelor degree in Business or related field
At least 10 years in an Executive Assistant role, supporting C-suite executives in a large global organization
Excellent interpersonal, written and verbal communication skills
Advanced skills with Microsoft Office (Word, Excel, and PowerPoint)
Ability to manage multiple high-level projects at one time and prioritize activities appropriately
Ability to demonstrate composure and self-confidence in difficult situations
Exceptional organizational skills; extensive experience coordinating projects, setting priorities, meeting deadlines, and following up on assignments with minimum direction
Ability to handle sensitive information in a confidential way
Strong interpersonal skills and the ability to build relationships with stakeholders, including peers, board members, customers, etc.




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