Administrator

Metuchen, NJ 08840

Posted: 02/19/2019 Industry: Office Services/Clerical Job Number: 1758861 Pay Rate: $50000.00/year
30 year old industry leader is currently seeking an Admin to support the Sales team.
Responsibilities include:
  • Communicate with clients on quotes and project status
  • Research website and present quotes to manager for approval
  • Receive quote requests from customers and give to manager for approval
  • Request check for plans and specs (public)
  • Download plans from websites and links
  • Upload plans and specs to drop box, organize by month and status
  • Download pics and videos from courier s cell phone / camera and upload to drop box file
  • Mark calendar entry appropriately when plans and specs received and when visit is complete
  • Receive / download and follow up on any addenda /revised drawings
  • Organize paper plans a nd specs with cover sheet by date order in central location
  • Maintain prices needed form by continuously adding vendors along with their contact info (and adding new data is outlook contacts for easy sharing)
  • Obtain prices needed sheet from estimator and email PDF or links to team and clients
  • Print and track revised drawings and distributing to team and clients
  • Save all quotes with vendor name and price
  • Identify which quotes are missing and follow up with vendors and subs
  • Complete all required paperwork (copy and scan as required)
  • Obtain signatures and notaries
  • Ensure addenda are received and acknowledged
  • List clients and their required paperwork when subs are selected by manager
  • Coordinate schedule with courier and project coordinator
  • Get pricing on quotes from estimator, give to courier
  • Collect public quotes results from courier quote bid, list in numerical order on spreadsheet
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